Accounting Assistant

The Role:

Our client, an architecture practice championing a variety of civic and commercial projects across the globe, is looking to hire an Accounting Assistant to help support their finance team. The ideal candidate would come from a similar industry background and would be comfortable stepping in to assist with a variety of bookkeeping and finance-related tasks including A/R and A/P, expense reporting, and system troubleshooting.

The role would involve coordinating with Project Managers and other team members from the Finance department to track and accurately process expenses for a busy pipeline of projects. This is a great fit for someone reliable who takes accountability for their work, and who would come in with some previous experience in a finance / bookkeeping role. The position is also highly team-oriented and is well-suited to someone with a social and enthusiastic approach to work.

Our client offers a strong benefits package, generous PTO, and operates out of a bright, hands-on, and highly social studio in Manhattan. This opportunity presents a chance for the right candidate to leverage their previous finance experience and thrive within a role where they can take ownership of their work and grow over time. The studio also offers a multitude of internal programs for professional and creative development.

Key Responsibilities:

• Field inquiries regarding invoices and expenses, and act as a primary point of contact for the finance team
• Handle weekly payment processing and monthly reporting / analysis for all Accounts Payable
• Perform monthly outreach and timely reporting for all Accounts Receivable
• Review weekly employee expenses and work closely with the Finance team to maintain an effective and continuous tracking system for project budgets
• Work to improve and streamline existing accounting systems when necessary
• Support the finance team with year-end audits and other aspects of financial review

Key Skills:

• Some prior experience in an accounting or bookkeeping role
• Previous experience within A/E/C industries is highly preferable, but not required
• Prior knowledge of Deltek Vision is highly beneficial, but not required
• A professional and accountable approach to work
• Strong attention to detail and accuracy
• Familiarity working collaboratively within a team
• Ability to effectively manage multiple schedules, accounts, and budget timelines

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