Executive Assistant

The Role:

Our client, a midsize design firm specializing in impressive civic projects are currently in search of a dedicated Executive Assistant who will assume the vital responsibility of providing comprehensive administrative support to a senior leader within a demanding environment.

The ideal candidate should possess the initiative to independently tackle tasks with minimal supervision, demonstrating a self-motivated and proactive approach. Upholding an unwavering image of professionalism, discretion, and unwavering integrity is paramount for this role.

The firm has a highly-regarded reputation and benefits including competitive salaries and a structure that allows opportunities for career growth and professional development plus many more!

Key Responsibilities:

• Deliver comprehensive administrative assistance to senior management and studio personnel
• Streamline and organise the CEO’s schedule by arranging meetings, conferences, and teleconferences while prioritising high-priority matters
• Arrange all travel logistics including flights and accommodations
• Assist in the preparation of crucial documents such as contracts, reports, studies, and agreements
• Provide support in meeting preparation and record meeting minutes
• Offer a professional and courteous welcome to guests and clients, both in-person and over the phone
• Coordinate catering for events and provide support during company functions
• Ensure confidentiality when handling sensitive information

Key Skills:

• Extensive previous experience working within a similar role
• Strong communicator, written and verbal
• Excellent editor and proof reader
• Efficient at multitasking with acute attention to detail
• Preferably experienced in the built environment sector
• Proficient in MS Office Suite and Adobe Acrobat
• Positive approach and adeptness in collaborative teamwork

If you would like to apply for this position, please click on apply to attach your resume.

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