Finance and Admin Assistant

The Role:

We are working with an established product design brand in London who are seeking an organised Finance and Administrative Assistant to support their Financial Controller and production team on a minimum 9-month maternity cover with the possibility of becoming permanent.

The role would suit someone highly organised and detail-oriented with an interest in supporting a creative team in a varied role.

Key Responsibilities:

  • Manage customer deposits, pro-forma invoices & credit notes
  • Maintain records of pro-forma deposit payments made by the company against future deliveries and ensure that VAT invoices are received from suppliers when deliveries are made.
  • Ensure that payments to suppliers take into account previous deposit payments
  • Process expenses for the studio and employees, including credit card purchases
  • Maintain a watchful eye on all expenditure and ensure all expense reports meet the requirements set out in the company’s policies
  • Post supplier invoices to NetSuite and ensure they are correctly priced, ordered and authorised and invoices match PO’s
  • Review purchase ledger balances and deal with any supplier queries
  • Prepare weekly and ad-hoc payment runs in different currencies for FC approval
  • Monthly bank reconciliation
  • Ensure correct posting of sales invoices
  • Ensure VAT is correctly accounting for; both purchase & sales invoices
  • Support FC with monthly prepayments, accruals, fixed assets, payroll processing & posting.
  • Liaise with outsourced payroll providers
  • Credit control – weekly review of outstanding credit debtors with FC, following up with clients, escalating internally when necessary
  • Accounting for intercompany transactions & quarterly cross-recharge
  • Regularly review stock levels, reorder and process new purchase orders in liaison with production team.
  • Receive copies of purchase orders and maintain records to match future deliveries, ensuring all POs
  • Royalties management – review of quarterly statements for collaboration projects, updating royalties tracker, ensuring the correct rate is applied & sales invoice issued to the client
  • Manage the accounts inbox
  • Ad-hoc finance and administration tasks

Key Skills:

  • Experience in a similar role with AAT or similar level
  • Solid knowledge of debit and credits
  • Knowledge of NetSuite & Xero an advantage
  • MS Office proficiency including Word and Excel
  • Quick learner, resourceful, meticulous, and organised in your approach
  • Ability to multitask with a can-do attitude

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The Crowd is an equal opportunities employer and agency.

Creative Support
Ref: 00167
MAT Cover
£27-30k per annum

Speak to Corrine about this role
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Corrine Munro
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