Office and Facilities Coordinator

The Role:

A design led architecture studio in North London is looking for a Office and Facilities Coordinator to support the project teams and wider studio.

The practice offers a sociable, supportive, and creative environment where members can develop their skills and thrive in an inclusive community.

This role will be based in their stunning open plan studio, supporting a highly creative team working on notable design projects. Excellent benefits on offer.

Key Activities:

  • Oversee management of front of house and reception
  • Manage maintenance contracts for all services, ensuring planned maintenance is carried out
  • Oversee utilities contracts and manage suppliers
  • Assist with health and safety
  • Organise internal moves and relocations
  • Manage the Studio Assistant in London and regional office
  • Deal with any premises defects
  • Oversee facilities procedures, facilities budgets, and audits
  • Manage the support team’s workload
  • Coordination of business continuity plan
  • Manage the company contact database
  • Assist with quality management and procedures
  • Proofread, format and issue documents
  • Ad hoc support to the Directors and Senior Management team as required
  • Organise internal and external meetings
  • Organise, support and minute weekly Director meetings
  • Organise monthly financial reviews

Key Skills:

  • Excellent communication skills
  • Experience managing a small team
  • Experience overseeing facility responsibilities
  • An interest in and knowledge of the architecture sector and culture an advantage
  • Value-led and aware of social, ethical and workplace responsibilities
  • InDesign and Photoshop an advantage

To apply for this position please click on the apply button to attach your CV.

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Creative Support
Ref: 00332
£40k pa

Speak to Amy about this role
or click below to apply now

Amy Welch
+44(0)203 478 1710

Click here to apply NOW