Project Administrator

The Role:

A multi-award-winning architecture practice is looking for an experienced Project Administrator to join their social team. This multidisciplinary and well-established studio has a solid name in the UK architecture industry and takes a people-focused approach to design.

Within this role, you will support different project teams with project administration tasks and be a key admin team member to ensure the smooth running of projects.

This is a great opportunity for someone with previous experience in document control or project administration to further their career in a supportive and social team. The company offer great benefits with the option to work one day per week from home and have a beautiful London studio.

Key Responsibilities:

  • Closely liaise with associates to ensure projects are in line with protocols, providing organisational, logistical, and administrative support to project teams
  • Create systems and procedures to enhance the team’s productivity and ability to successfully deliver on projects
  • Provide PA support to project team associates: booking travel, managing diaries, coordinating meetings, arranging catering, etc.
  • Create and manage project handbooks
  • Manage project expenses and timesheets, liaising with the Finance team on job costing and resourcing
  • Manage email communication to ensure all documents and drawings are properly filed/distributed, ensuring updates are accurately recorded
  • Manage project archiving
  • Assist with contract and legal project obligations
  • Regularly update the internal document control system with changes to drawings and documents, distributing them appropriately
  • Assist in collating and creating project reports, documents and presentations
  • Attend project team meetings and record agenda, minutes and other necessary information
  • Manage internal and external contacts information, updating database and distribution lists
  • Proofread, format and set up documents as needed
  • General administration support when needed

Key Skills:

  • Previous project administration or document control experience within the architecture/ design industry
  • Excellent written and verbal communication skills
  • High attention to detail
  • Ability to communicate with all levels of professionals with confidence and professionalism
  • Proficient in MS Office, document control systems and ideally Photoshop/InDesign
  • Ability to work autonomously as well as within a team with a productive mindset
  • Efficient listening skills to understand what is required and asking questions where relevant

If you would like to apply for this position, please click on apply to attach your CV.

By applying for this role, you agree to our Privacy Policy (full details are shown at the bottom of our website).

The Crowd is an equal opportunities employer and agency.

Creative Support
Ref: 00826
£32-40k pa

Speak to Corrine about this role
or click below to apply now

Corrine Munro
+44(0)203 478 1710

Click here to apply NOW