Receptionist & Studio Coordinator

The Role:

An internationally established and innovative architectural practice in Central London is seeking an organised and motivated Receptionist & Studio Coordinator to join their team. This person will work proactively to coordinate the day-to day activities within the studio providing both clients and team members with the highest level of service.

The ideal candidate will be familiar with working in a medium-large studio/office and will confidently be able to use their initiative in a busy environment. This is a wonderful opportunity to play a key part within a sociable and friendly design-led studio where growth and development are encouraged. In addition to this, the company offer enhanced benefits and a positive working culture.

Key Responsibilities:

• Meet and greet all guests to the studio in a warm and welcoming manner
• Answer all calls and transferring/taking messages where necessary
• Manage the day-to-day upkeep of the studio facilities and ensure that front of house is well presented at all times
• Book travel, accommodation, and couriers for the studio
• Help coordinate and support all internal and social events
• Liaise with team members and contractors to assist with all planned and unplanned maintenance, identifying and escalating any issues to the Studio Support Manager where appropriate
• Put together the weekly office presentations
• Provide general administration support to the studio and senior staff including diary management, organising meetings and booking reservations
• General finance administration (credit card reconciliation, filing invoices electronically)

Key Skills:

• Previous customer service/front of house/administration experience (within creative is advantageous)
• Proficiency in Microsoft Office Suite and Outlook
• Experience using InDesign is advantageous but not essential
• Excellent verbal and written communication skills
• Adaptable with a proactive approach and meticulous attention to detail
• Excellent time management and problem solving skills
• Ability to handle confidential information with discretion
• Ability to work as part of a team

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