Admin Assistant

The Role:

Our client, an established and friendly architecture practice who have a variety of projects across different sectors are seeking a Admin Assistant to join their studio in central London on a full time or part-time basis.

Within this role, you will be delivering administrative support to the studio while being guided by the Studio Manager. You will be crucial in facilitating the practice’s seamless operations, ensuring the day to day aspects of the studio are in hand and being a key point of contact for the wider team.

The ideal candidate will exhibit exceptional administrative, communication, and organisational abilities, coupled with a proactive and approachable demeanour. This is a perfect opportunity for an individual seeking to develop their office experience within the creative industry. You will be joining a collaborative and welcoming team with a lovely working environment and sociable culture!

Please note, this is open to part time (four days per week) or full time depending on the candidate.

Key Responsibilities:

• Professionally manage incoming calls, directing and relaying messages as needed
• Ensure studio cleanliness, organisation, and supplies
• Support with monitoring equipment, supplies, and schedules
• Facilitate diary management, meetings, and equipment setup
• Maintain office systems, records, and documents, assisting in file management
• Prepare necessary documents for internal meetings
• Uphold GDPR compliance standards
• Handle Accounts Payable tasks including invoice processing and supplier interactions
• Manage Accounts Receivable tasks including issuing statements
• Efficiently reconcile and post card receipts and expense claims
• Conduct various administrative tasks e.g. data entry, filing, and document management
• Assist in archiving responsibilities
• Support studio activities during audits when necessary

Key Skills:

• Prior experience in administration, office support and finance
• Proficient IT skills including Microsoft Office Suite (Word, Excel, Outlook, Teams)
• Exceptional communication skills, both written and verbal
• Strong interpersonal skills with a polite, professional, and approachable demeanour
• Proficient in numeracy
• Effective organisational, time management, and analytical capabilities
• Ability to manage multiple tasks, prioritise efficiently, and meet tight deadlines
• Meticulous and methodical approach
• Ideally familiar with Adobe Creative Suite, including Acrobat Pro DC and InDesign

If you would like to apply for this position, please click on apply to attach your CV.

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