Contracts Executive

About The Role:

We are working with an internationally recognised design studio celebrated for its immersive, detail-rich interiors. With a portfolio spanning luxury hotels, restaurants, and high-end residential spaces, their London team is now looking for a proactive and highly organised Contracts Executive to join the studio.

This is a newly created role reporting directly to the Partner overseeing contracts and bidding. You will support the preparation of fee proposals, RFPs, contract administration, and the tracking of bids and project progress. Strong attention to detail is essential, along with the ability to manage multiple tasks simultaneously and communicate clearly across the wider team.

The role offers clear progression and is an excellent opportunity to join a studio known for its creative direction and its social, international, and dynamic culture. Benefits include private medical care, flexible working, a bonus scheme, and more.

Key Responsibilities:

• Draft, prepare, and manage client contracts, consultant agreements, and related documentation using established templates
• Support the preparation of fee proposals, with pricing and scope guidance provided by Partners
• Ensure all contracts and proposals align with company policies, agreed scopes of work, and client requirements
• Manage contract amendments, extensions, and updates as required
• Maintain a centralised contract and proposal tracking system, logging enquiries, submissions, deadlines, and outcomes
• Coordinate and prepare bid submissions, proposals, and tender responses, working closely with Partners, senior leadership, and internal project teams
• Ensure all documentation is accurate and error-free, particularly in relation to figures and financial data
• Track and report on bid activity and outcomes to support analysis and continuous improvement
• Build strong working relationships with internal teams, clients, and consultants
• Occasionally support proposal portfolios or presentations (basic InDesign knowledge desirable)

Key Skills / Requirements:

• Experience in contracts administration, fee proposals, or a similar commercial role within an architecture/design studio
• Highly organised with excellent attention to detail and confidence working with numbers
• Proficient in Microsoft Word and Excel
• Comfortable working in a process-driven, documentation-heavy role
• Able to manage multiple deadlines and priorities
• An interest in the architecture/interior design industry, with previous experience in the hospitality sector desirable
• InDesign experience is advantageous but not essential

To apply for this position please click on the apply button to attach your CV (and portfolio for design positions).

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