Executive Assistant

The Role

We are working with a leading, mid-sized multidisciplinary design studio in Manhattan who specialize in a broad range of commercial and residential projects, they are looking for a highly experience Executive Assistant to join their team ASAP.

An ideal candidate would be comfortable providing a high level professional and personal support to a friendly, creative and well-respected Principal, as well as liaising with various parties within and outside the business. This role is perfect for a warm, positive yet organized individual who exercises discretion and approaches their work with a keen eye for detail.

Our client champions a healthy work/life balance, an excellent working culture and provides a very progressive benefits package to all of its employees. This is a great opportunity for a proactive and adaptable candidate who wants to grow within a reputable design firm.

Key Responsibilities:

• Provide daily support to the executive including time and calendar management, screening incoming communication, and assisting with special projects and appointments
• Complete expense reports and timesheets
• Draft letters and correspondence
• Arrange international and domestic travel
• Liaise with various other departments in order streamline communications with the Principal
• Perform various ad hoc administrative tasks such as ordering supplies, printing materials, and coordinating with mailroom

Key Skills:

• Strong EA/PA experience supporting a senior leader/business owner
• Experience with budgeting, event planning, time management, and complex calendar management
• Excellent communication skills, with an ability to coordinate between various parties
• Professionalism and discretion, with an ability to proactively adapt to an executive’s needs

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