Executive Assistant

The Role:

Our client is an innovative and admired architecture practice in Manhattan, known for some of the most ground-breaking projects in New York City! They are now seeking a well-rounded Executive Assistant to join their team to support two Principals at their studio.

The ideal candidate would be proactive and professional in their approach and can confidently multitask and manage the schedules and needs of 2 executives. The role will support both professional and personal tasks and requires excellent organizational skills and great communication.

This is an exciting opportunity to join a top-class design studio that offers a newly renovated office space, competitive benefits and a fabulously supportive team.

Key Responsibilities:

• Manage the daily schedules of both Principals
• Manage complex local and international travel arrangements for work and personal travel
• Manage personal appointments and occasionally running errands
• Work alongside the front-office team for external/internal meetings and events
• Coordinate lectures, media interviews and panel discussions
• Provide support in maintenance related to company vehicles (registrations, appointments etc.)
• Fill out monthly expense reconciliations and timesheets
• Assist with staff paid time off requests
• Manage all personal licenses and memberships
• Assist with any ad hoc tasks

Key Skills:

• 2+ years’ experience providing direct executive support to 2+ executives
• Experience providing both executive and personal assistance
• Strong calendar management and international travel booking skills
• A service-minded attitude
• Excellent verbal and written communication skills
• Proficient in Microsoft Office and Gmail Suite
• Experience with Adobe Creative Suite, Zoom and Microsoft Teams preferred
• Valid NYS Driver’s License advantageous

To apply for this position please click on the apply button to attach your CV.

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