Front of House Coordinator

The Role:

An award-winning architecture practice is looking for a forward-thinking Front of House Coordinator to join their social team. This multidisciplinary and well-established studio has a solid name in the UK architecture industry and takes a people-focused approach to design.

Within this role, you will run the front of house functions and will assist the studio PAs with general admin tasks. You will also have the opportunity to get involved in different departments and take on more responsibility if you choose.

This is a great opportunity for someone with solid communication skills to further their support experience within a creative and supportive environment.

Key Responsibilities:

  • Manage day to day front of house functions whilst supporting the Directors’ PA with administration tasks
  • Work alongside the admin team, developing systems and improvements to provide the best support to the practice
  • Ensure the studio and facilities are kept in pristine condition, opening up the office, booking repairs with contractors when needed, doing daily QA checks, etc.
  • Arrange and organise taxis/couriers/post/stationery and supplies stock
  • Responsible for reception duties such as meeting and greeting guests, answering incoming calls/queries, providing refreshments, etc.
  • Manage meeting room bookings and ensure they are kept in pristine condition and are set up for AV/IT requirements/catering/etc
  • Manage the archiving and collection of models and documents
  • Responsible for communicating information regarding internal events such as lunch and learns, project forums, seasonal parties, and more
  • Manage communication with building security and building concierge, managing and properly distributing fobs/security access for staff
  • Manage relationship with cleaning team and ensuring everything is up to standards, organising additional cleans for events or when needed
  • Assist HR with onboarding and offboarding of new staff with organising events, gifts, etc.
  • Collect presentations from teams for monthly studio meeting
  • Assist HR and studio teams with ensuring studio QA compliance and health and safety requirements are met
  • Assist with additional administration as needed
  • Act as an ambassador to the company, being respectful and professional at all times

Key Skills:

  • At least 2 years’ experience in a similar role, ideally within a design studio
  • Excellent verbal and written communication skills
  • Proficient in Microsoft Office and ideally Adobe Photoshop/InDesign
  • Proactive and flexible with a team-oriented mindset
  • Leading by example while inspiring and motivating the team
  • Highly organised with the ability to multitask
  • An appreciation for the architecture industry

If you would like to apply for this position, please click on apply to attach your CV.

By applying for this role, you agree to our Privacy Policy (full details are shown at the bottom of our website).

The Crowd is an equal opportunities employer and agency.

Creative Support
Ref: 00873
Permanent
£27-31K pa
London

Speak to Corrine about this role
or click below to apply now

Corrine Munro

corrine@thecrowdcreative.com
+44(0)203 478 1710

Click here to apply NOW

← BACK TO JOBS BOARD