Personal Assistant

The Role:

Our client is a unique and exciting international agency that works with leading and high-profile brands on art installations and design projects. They’re looking to hire a Personal Assistant to support the two Founders.

The role will be based in their amazing studio and event space in East London. The agency prides itself on its friendly and inclusive culture, offering solid benefits and promoting social and environmental responsibility.

This is an exciting opportunity for an experienced PA to work with an established company in an exciting phase of growth. It would suit someone who has an appreciation of art and design.

Key Responsibilities:

PA to the CEO & CCO

  • Complex diary management for the two Founders as well as both work-related and personal tasks
  • Connecting daily to run through diaries and resolve any clashes
  • Extensive and efficient email correspondence
  • Attending key meetings and taking notes on their behalf
  • Arranging project reviews for Founders to attend with Project Managers and Creatives
  • Planning and delivery of Client Gifts in December
  • Booking travel and accommodation
  • Updating of Estas, travel visas and booking of pre-travel tests if required
  • Purchasing of ad-hoc client gifts
  • Coordinating new starters for London and New York office
  • Answering telephone calls and taking messages
  • Greeting clients in the studio and making them feel a part of the team
  • Organising meetings, including booking venues and ordering refreshments when clients visit the studio
  • Liaising with the studio landlord and cleaning company
  • Managing costs spreadsheet of Founders expenditure against credit card balances and payments
  • Managing the London studio’s contract administration for all insurances, services and utilities
  • Management of Founders work and personal calendars and liaising with family members where needed
  • Management of mobile phone contracts for Founders
  • Filing of any hard copy contracts on behalf of Founders where necessary

If you would like to apply for this position, please click on apply to attach your CV.

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The Crowd is an equal opportunities employer and agency

Creative Support
Ref: 00659
£30-40K pa

Speak to Amy about this role
or click below to apply now

Amy Welch
+44(0)203 478 1710

Click here to apply NOW