Studio Office/Coordinator

The Role:

Our client, a highly creative, mid-size architectural and interior design studio with a passion for contextualizing new works within the historical environment, is looking for a motivated Studio/Office Coordinator to join their NYC office.

The ideal candidate will be a positive and focused individual with strong administrative experience and enjoys being in a people facing role. This is a varied position and involves greeting visitors, scheduling meetings and travel for team members, handling office expense reports, and liaising with various internal and external parties. This is a wonderful opportunity for any candidate looking to grow and develop in a long-term position, and who would be excited to bring their administrative and interpersonal skills to a creative working environment.

This is a rare opportunity to join a leading company whose friendly and social culture is unrivalled in the industry – with a focus on employee wellbeing they provide a generous benefits package and takes care to encourage a healthy work/life balance.

Key Responsibilities:

• Welcome all visitors with professionalism and positivity
• Screen incoming communication with professionalism and discretion
• Perform various clerical tasks within the office
• Maintain a pleasant office environment, including management of kitchen and office inventory
• Take initiative in providing clerical support to other departments
• Plan and book travel for team members when necessary
• Plan and budget various office events and lunches
• Uphold company policies and exemplify positive leadership

Key Skills:

• Previous experience in an administrative role preferably within a creative environment
• Proficiency in Microsoft Office, Deltek Vantagepoint a plus
• Positive attitude, adaptability, and enthusiasm about working in a people facing role
• Willingness to take initiative, both autonomously and within a team structure
• Ability to manage workload and schedules, with a keen eye for detail

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